The California Form 3581 is a request for a tax deposit refund or transfer. Taxpayers can use this form to ask for a refund of all or part of their tax deposit, transfer funds to another taxable year, or convert a pending deficiency action into a claim for a refund. If you need to fill out this form, click the button below to get started.
The California Form 3581, also known as the Tax Deposit Refund and Transfer Request, is an essential document for taxpayers seeking to manage their tax deposits effectively. This form allows individuals and entities to request a refund of all or part of a tax deposit, transfer deposits to another taxable year, or convert a pending deficiency protest into a claim for a refund. It is crucial for taxpayers to fill out this form accurately, providing information such as the taxable year, Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN), and the specific tax type—be it personal income tax, corporate tax, or other applicable categories. The form requires clear indications of the requested action, whether it be a refund, transfer, or conversion, along with the corresponding amounts. Proper completion of this form ensures that requests are processed in a timely manner by the Franchise Tax Board (FTB), preventing unnecessary delays in receiving funds or addressing tax liabilities. Understanding the nuances of Form 3581 is vital for taxpayers who wish to navigate California's tax system efficiently.
TAXABLE YEARCALIFORNIA FORM
Tax Deposit Refund and Transfer Request
3581
For calendar year ________ or fiscal year beginning month ____ day ____ year ____, and ending month ____ day ____ year ____ .
Name(s) as shown on tax return
Your SSN or ITIN
-
Spouse’s/RDP’s SSN or ITIN
Address (number and street, suite, room, PO Box, or PMB no.)
FEIN
City
State
Zip Code
CA corporation no.
Secretary of State (SOS) file number
Explanation of Requested Action. Indicate type of tax, tax deposit payment, and date of the payment. Also, make sure to mark the requested action. To transfer all or part of a tax deposit payment to another taxable year, enter the amount and the taxable year it should be applied to.
Complete all applicable fields:
• Type of tax: ____ Personal Income Tax ____ Corporate Tax ____LLC Fee ____ LP, LLP, REMIC annual tax
•Tax deposit payment $ ________________________
•Date of payment: ___________________
• What is the requested action? ____ Refund ____ Transfer to another taxable year ____ Convert deficiency administrative action to action on a
refund claim.
•Amount to be refunded $ ______________________
•Amount $ ______________________ to be transferred to ___________ taxable year.
Sign Here
Signature of individual, owner, officer, or authorized representative and title
Date
If joint return, spouse’s/RDP’s signature (It is unlawful to forge a spouse’s/RDP’s signature.)
General Information
A Purpose
Use form FTB 3581, Tax Deposit Refund and Transfer Request, to:
•Request the refund of all or part of a tax deposit,
•Transfer all or part of a tax deposit, or
•Convert a pending deficiency protest or appeal to a claim for refund.
In general, you can request the refund or the transfer of a tax deposit at any time before the Franchise Tax Board (FTB) applies the deposit amount to satisfy a final tax liability.
BConvert Pending Deficiency Action to a Claim for Refund
If you use this form to transfer a tax deposit amount to another taxable year, or if you have a tax deposit amount on account, and you wish to convert any pending deficiency protest or appeal to a claim for refund before there is a final tax liability for that taxable year, you must provide a statement in writing asking the FTB to convert the administrative deiciency dispute to an administrative claim dispute. To satisfy the written statement requirement, you must file a separate form FTB 3581 for that taxable year and check the option that states: “Convert deficiency administrative action to action on a refund claim.”
When the FTB receives form FTB 3581, the FTB will finalize the deficiency, and apply the tax deposit amount toward your deficiency amount, including interest and any amnesty penalty (if applicable). If the tax deposit amount is not enough to pay the final deficiency amount, including penalties, fees, and interest, the claim becomes an informal claim. You will receive a bill for the remaining amount due. The FTB cannot act on the claim until the tax liability for that taxable year is fully paid. The six-month “deemed denial” period does not start to run until the tax liability for that taxable year is fully paid, and the informal claim is a perfected claim.
C How to Complete Form FTB 3581
To ensure timely response and proper application of your request, enter all the applicable information requested on the form.
Make sure to enter the:
•Four-digit taxable year in the box at the top of the form, and complete the first line as applicable.
•Social security number(s) (SSN) or Individual Taxpayer Identification Number(s) (ITIN).
•California corporation number, California Secretary of State (SOS) file number, or Federal Employer Identification Number (FEIN).
•Tax deposit payment, the amount to be refunded, and/or the amount to be transferred to another taxable year.
Registered Domestic Partners (RDP)
For purposes of California income tax, references to a spouse, husband, or wife also refers to a California RDP, unless otherwise specified. When we use the initials RDP, they refer to both a California registered domestic “partner” and a California registered domestic “partnership,” as applicable. For more information on RDPs, get FTB Pub. 737, Tax Information for Registered Domestic Partners.
Private Mail Box (PMB)
Include the PMB in the address field. Write “PMB” first, then the box number. Example: 111 Main Street PMB 123.
D Where to File
Submit a separate form FTB 3581 for each taxable year.
For individuals, mail this form to:
FRANCHISE TAX BOARD
PO BOX 942840
SACRAMENTO CA 94240-0040
For corporations, LPs, LLPs, REMICs, or LLCs, mail this form to:
PO BOX 942857
SACRAMENTO CA 94257-0540
For Privacy Notice, get form FTB 1131.
8071103
FTB 3581 C2 2010
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